Document Controller

Job Description

I am currently looking on behalf of a client of mine for a Document Controller to be based on Site in West London on a residential project - Flats.

RESPONSIBILITIES

  • Assist in project performance data analysis, maintain control of records, schedules and relevant documentation in both soft and hard copy.
  • Download, print, date stamp, coordinate revisions and issue documentation
  • Check documents, such as reports/specifications and drawings to verify completeness, revisions, document reference number, date and accuracy of data, i.e. checking headers/footer etc. of documents
  • Scan, upload and attach commented documentation via the document management system.
  • Preparation of tender documentation for issue.
  • Review and clear all comments issued on the document management system, i.e. comments issued to AR, comments on AR publishing, document status reporting.
  • Collate and issue relevant documentation to the Project Manager as required
  • Ensure all hard and soft drawings/documentation are kept up-to-date and are uploaded/downloaded using the document management system.
  • Post changes to the document management system or manual control records.
  • Ensure that all project filing is filed correctly, kept up-to-date and readily available. All documents are to be filed according to the quality management procedures and filing procedure in accordance to filing structure.
  • Maintain electronic records of all project documentation.
  • Prepare requests for reproduction of documents.
  • Provide professional support to the project in the delivery of its key objectives in compliance with the quality management systems.
  • Ensure that all documentation produced within the office is formatted to the required template, and that communications are executed expeditiously at all times.
  • Assist in the structure and updating of both hard soft copy filing, ensuring that all documentation is readily available and current.
  • Provide general assistance where necessary.
  • reducing and collating documents – reports/specifications/schedules/presentations etc.